Attendance

Karl Abrahamson, Tom Allen, George Bailey, Dana Brooks, Austin Bunch, Wendy Creasey, Michael Dixon, Ray Drake, Karl Faser, Rob Hudson, Richard Kerns, Donna McDonald, Joe Norris, Charles Peele, Elmer Poe, Richard Ramirez, Len Rhodes, Joel Sweatte, Nasseh Tabrizi, Sergiy Vilkomir, Beth Winstead, Karl Wuensch

Minutes/Location

The minutes from the 2/24/10 IRCC meeting were submitted and approved.

Social Networking Discussion

Joe Norris received a request from the legal department regarding the use of social networking systems. University attorneys are questioning if we should consider a formal policy for social networking since so many staff/students are currently using them in an unofficial capacity. The recommendation is to encourage staff/students not to use their ECU/state email accounts to represent themselves on social networks. An additional concern is how to guide student organizations in regard to social networking. We are currently under mandate General Statute 62 which states that the university is held accountable, from a legal perspective, and is to archive any official posting to social networks. This falls under e-discovery.

Robin Humphries will e-mail a document from the Governor’s office entitled, “Best Practices for Social Media Usage in North Carolina,” for the group to review.

Business Process Review

Len Rhodes reviewed the business processes related to student courses. He reported some issues with coding. When coding is not correct, then changes will not occur the way they need to. Codes mean different things to different people. A task force has been appointed by the Executive Council to move toward solutions regarding the business processes of the university. Tim Wiseman is slated to lead this effort.

Smart Classroom Strategy Update

Wendy Creasey reported that centralized and departmental requests are in process. They will be completed by June 15th.  The strategy of outfitting all other spaces with a minimum of technology to help with the pressures of centralized scheduling was discussed.

Communicator Demonstration

Wendy Creasey and Ray Drake gave a demonstration of Microsoft Communicator. It is currently the standard supported tool for instant communication on campus. Last week it was rolled out to all faculty, staff and students. See Communicator highlights below:

• Communicator can initiate a one-to-one or group text-based conversation when you need information quickly
• Schedule video conferences using a Web camera
• Place Communicator calls (calls from your computer to another computer)
• View presence information – whether a person is on line, in a meeting, out of the office, etc.
  Share documents through Communicator “data sharing” sessions

Symantec Endpoint Protection

Ray Drake reported that Symantec is bringing in a specialist to review our managed environment. He hopes to retrieve tools for more aggressive removal techniques. Ray reports that although Symantec has been very effective, hackers are becoming more and more sophisticated also. Ray’s group continues to be proactive in their efforts. The following notification was distributed to campus on March 5.

Do not click on online advertisements, especially on social networking sites like Facebook/MySpace, blogs, etc. Viruses can be incorporated directly within an ad, so that simply clicking on the ad or visiting the site can infect a computer, or ads can be used to direct users to a Web site that aims to steal passwords or identities.

Meeting Adjourned.