George Bailey, Dana Brooks, May Chang, Tony Cooke, Wendy Creasey, JoLynne Daughtry, Michael Dixon, Ray Drake, Karl Faser, Tom Lamb, Donna McDonald, Richard Ramirez, Len Rhodes, Clayton Sessoms, Jeff Shinpaugh, Ginny Sconiers, Leonard Trujillo, Bill Wittman, Karl Wuensch, Margaret Umphrey, Kendall Wooten
CommonSpot Update (Tom Lamb)
Tom gave an update on the status of the CommonSpot Upgrade;
- Install a second read-only server by 12/15
- Move to CommonSpot 6 and Cold Fusion 9 in Spring 2012
- Test environment in place by 1/10
- Potential upgrade to CommonSpot 6 and Cold Fusion 9 during Spring-break 2012
*Tom explained that recent network irregularities were caused by a bug in the Port Security code. Code was pushed to approximately 490 switches to fix the problem. Networking teams worked extended hours and they continue to monitor the switches to ensure network connectivity.
Cloud Security: (Margaret Umphrey)
Margaret listed the steps that she is taking to secure the Cloud Security Regulation.
- Currently creating a Hosted Services Contract with Materials Management to develop requirements for doing business with a cloud vendor.
- Creating a Cloud Computing Check-list to distribute to the campus community
- Creating a template to determine where we have cloud or hosted services.
- Develop an Awareness Program for campus
UNC Security Manual: (Margaret Umphrey)
The UNC system is in the process of implementing a UNC System-wide Security Manual. It was approved by the UNC systems CIO yesterday. The manual consists of 10 categories of requirements with an estimated 200 sub-requirements for each. The goal is to develop a policy and/or regulation that corresponds to the requirement of the ISO standard. A sub-group of the UNC Security council will meet tomorrow to determine a timeline for completing the manual. The goal is to implement an Information Security Policy Framework that will capture the 10 standards of ISO.
Blackboard Collaborate Pilot: (Ginny Sconiers)
Blackboard Collaborate is a live collaboration platform designed for education. It is used mainly for the interactive and/or virtual classroom. It is delivered through three platforms; web conferencing, enterprise instant messaging and voice authoring. It essentially offers the student more ways to collaborate and increased access to course content. Improve student outcomes and streamline administration. The committee supported a pilot. The goal is to have a pilot released in spring 2012.
Education and Technology Fee: (Wendy Creasey)
The FY13 Ed and Tech fee request consists of a fee increase of $30.00 for Technology and $10.00 for Education. The increase would provide funding for the following;
- Increased fixed costs for software and the growth of hosted solutions(e.g., Microsoft, Lecture Capture and video capture for students)
- Increased need of colleges for specialized technology
- Increased need to hire student workers to help support technology
- Add one technology support position to support lab infrastructure
- Planning how to integrate more interactive tools into Blackboard
- Increased access to color printing in general purpose labs
- Increased need for educational supplies, such as microscopes
Smart Classroom Standard Recommendation:
- 251 centrally scheduled smart classrooms plus over 200 technology enhanced spaces
- Only 14 rooms do not have technology
- 237 centrally scheduled rooms have technology
- 118 of 237 have digital infrastructure
- As smart classrooms undergo upgrades b/c of age or major disrepair, we are upgrading the infrastructure and equipment to digital.
- Standard room – podium, speakers, computer, laptop, connection projection, document camera and annotation device
- Basic Room– does not include annotation device
- Mics and cameras for lecture capture can be added as requested
New recommendations from Sub Committee for classroom technology
- Proposing that all rooms be standard when upgraded
- This year, upgrading 50 rooms (mixed levels). We can add to any BASIC rooms this year as budget allows and base it on highest room usage
- Add cameras and mics for lecture capture based on requests only
- Revisit how to handle departmental requests NOT centrally scheduled
IRCC supports the recommendation to try to keep most rooms as standard as budget allows.
Topics for Next Meeting:
Upgrade in spring 2012