Technology Digest: September 18

Student Email Does It Again

Upgrade adds even more productivity features to Office 365

Over the summer, student email transitioned from Windows Live to Office 365 with its improved services and separation from the personal SkyDrive storage account.

Beginning Tuesday, October 1, student email improves yet again with the addition of SkyDrive Pro, Microsoft Web apps, an ECU Yammer link, an improved interface and full integration with the faculty/staff address book.

New Office 365 menu

Updated Office 365 menu

Here’s what you need to know:

  • Access mail and calendar items throughout the upgrade (no downtime)
  • Store class assignments in the SkyDrive Pro* library
  • Create and edit SkyDrive Pro* documents with Web apps (lite versions of Word, PowerPoint, Excel and OneNote)
  • Manually move documents from your personal SkyDrive* to your SkyDrive Pro* (if you choose)
  • Create new contacts through the People link in the toolbar
  • Log in to the ECU Yammer social network through the Yammer link
  • Learn more about SkyDrive Pro* below
  • The Sites menu link is only available to ITCS administrators at this time
  • If you encounter further problems accessing your Office 365 account, contact the IT Help Desk at 252.328.9866 or 800.340.7081

*What’s the Difference?

SkyDrive Pro is the business-class cloud storage that is part of the ECU Office 365 student email. Personal Skydrive is personal (outside ECU) cloud storage offered by Microsoft to Windows users.


After the Upgrade

  • Your email login WILL NOT CHANGE: mymail.ecu.edu
  • If you need help at any time, call the IT Help Desk at 252.328.9866 | 800.340.7081

SkyDrive Pro Lets You Go Places – Learn More

SkyDrive Pro is 25GB of private, online storage for organizing documents, spreadsheets, images and more. Access your SkyDrive Pro storage from the menu at the top of your Office 365 screen.

SkyDrive Pro allows you to…
…store up to 25GB in easy-to-organize libraries (folders).

Visit the Microsoft Office site for an explanation of SkyDrive features:
http://office.microsoft.com/en-us/sharepoint-server-help/what-is-skydrive-pro-HA102822076.aspx

SkyDrive Pro allows you to…
…Access your SkyDrive files from the browser of any device.

SkyDrive Pro allows you to…
…edit your Word, Excel, PowerPoint and OneNote SkyDrive documents using online Web apps within your browser.

Click a document’s drop-down menu and choose Edit in a Browser, or the Edit in Word option (Excel for a spreadsheet, etc.), which opens your computer’s Word program for more full-featured editing.

SkyDrive Pro allows you to…
…create new Office documents in your SkyDrive Pro.

Within SkyDrive, click the new document link. Create brand-new documents within SkyDrive, organize files by creating new folders and upload files from your computer.

SkyDrive Pro allows you to…
…share your documents with others.

Click the icon in the Sharing column to open the Share with… dialog box. Enter email addresses and set permissions (view or edit).

SkyDrive Pro allows you to…
…sync your SkyDrive Pro (cloud) documents to your computer (Windows only).

If you make a change in either location, the document updates in both SkyDrive and your Windows computer.

First, download and install the FREE SkyDrive Pro client to your computer:
http://www.microsoft.com/en-US/download/details.aspx?id=39050

For full tutorials, visit http://office.microsoft.com/en-us/support/sync-a-library-to-your-computer-HA102832401.aspx?CTT=5&origin=HA102822076

Technology Digest: September 12, 2013

ECU Faculty and Staff:

The Department of Materials Management and ITCS are working collaboratively to reach out to the University community regarding software compliance. Managing software licensing agreements for large government agencies like East Carolina University is a very difficult and complex but increasingly important task. Software licensing for large organizations require negotiations and renewals throughout the year and when software licensing involves various types of agreements, the ability to stay compliant becomes increasingly difficult. The worst time to find out if an organization is compliant is when a software vendor performs an audit.

Whose responsibility is it to make sure ECU is software complaint? 

Well the answer is quite simple. It’s everybody’s responsibility. If you have an ECU-issued computer, it is your responsibility to know what programs are installed on your system and to be able to provide proof of purchase for software licenses. Departments should work together to manage software licenses by tracking the number of installations per software licenses and document what systems have software installed. For example, if your department purchased a product such as Adobe Professional and the purchase came with five licenses, how many machines should have this Adobe software? The answer is no more than five. Any more than that and the university is not compliant.

The university spends hundreds of thousands of dollars on software so what’s the big deal if we go over a few software licenses?

Software is big business. The types of software licensing packages we buy are often negotiated with software vendors to get good pricing. The fact we are out of compliance ultimately means we are stealing. Software companies can charge us large penalties, unbudgeted “true-up” expenses for what the vendor deems the right level of licensing, not to mention the embarrassment, and even worse potentially pull our licensing all together. Can you imagine this campus trying to operate both academically and administratively without core products such as Microsoft, SPSS, and Adobe?

How can I do my part to ensure software compliance here at ECU?

To start with, we are asking all faculty and staff to complete an inventory of software on their systems.

PC Users Instructions:

  1. Go to Start
  2. Control Panel
  3. Programs and Features

Mac Users Instructions:

  1. Go to About This Mac
  2. More Info
  3. Software
  4. Applications

Then we are encouraging all departments to coordinate an effort to inventory all software installed on machines and be able to locate the proof of purchase for the software licenses. ITCS and Materials Management may contact departments and request information about software purchases and the systems that have the installed software.

Working together, we can ensure success.

The reality of a software audit can be scary but by working together, we ALL can ensure that ECU stays software complaint. We encourage departments to contact the Department of Materials Management regarding questions or concerns about software compliance.