Technology Digest: September 12, 2013

ECU Faculty and Staff:

The Department of Materials Management and ITCS are working collaboratively to reach out to the University community regarding software compliance. Managing software licensing agreements for large government agencies like East Carolina University is a very difficult and complex but increasingly important task. Software licensing for large organizations require negotiations and renewals throughout the year and when software licensing involves various types of agreements, the ability to stay compliant becomes increasingly difficult. The worst time to find out if an organization is compliant is when a software vendor performs an audit.

Whose responsibility is it to make sure ECU is software complaint? 

Well the answer is quite simple. It’s everybody’s responsibility. If you have an ECU-issued computer, it is your responsibility to know what programs are installed on your system and to be able to provide proof of purchase for software licenses. Departments should work together to manage software licenses by tracking the number of installations per software licenses and document what systems have software installed. For example, if your department purchased a product such as Adobe Professional and the purchase came with five licenses, how many machines should have this Adobe software? The answer is no more than five. Any more than that and the university is not compliant.

The university spends hundreds of thousands of dollars on software so what’s the big deal if we go over a few software licenses?

Software is big business. The types of software licensing packages we buy are often negotiated with software vendors to get good pricing. The fact we are out of compliance ultimately means we are stealing. Software companies can charge us large penalties, unbudgeted “true-up” expenses for what the vendor deems the right level of licensing, not to mention the embarrassment, and even worse potentially pull our licensing all together. Can you imagine this campus trying to operate both academically and administratively without core products such as Microsoft, SPSS, and Adobe?

How can I do my part to ensure software compliance here at ECU?

To start with, we are asking all faculty and staff to complete an inventory of software on their systems.

PC Users Instructions:

  1. Go to Start
  2. Control Panel
  3. Programs and Features

Mac Users Instructions:

  1. Go to About This Mac
  2. More Info
  3. Software
  4. Applications

Then we are encouraging all departments to coordinate an effort to inventory all software installed on machines and be able to locate the proof of purchase for the software licenses. ITCS and Materials Management may contact departments and request information about software purchases and the systems that have the installed software.

Working together, we can ensure success.

The reality of a software audit can be scary but by working together, we ALL can ensure that ECU stays software complaint. We encourage departments to contact the Department of Materials Management regarding questions or concerns about software compliance.

January 2011 Technology Digest

ECU Faculty and Staff:

Welcome to the spring semester! We have several exciting technology announcements for you…

NEWS AND RESOURCES

Let your voice be heard! What do you think about technology at ECU?

The ECU Faculty Senate and Information Technology and Computing Services (ITCS) are conducting a survey of faculty and staff satisfaction with current technology services and resources. Your responses to this survey will help us determine ways to better serve the ECU community’s technology needs. This survey has been designed so that you can complete it quickly and easily. It should take you approximately 10 minutes to complete the survey.

Please submit your survey responses in the next three weeks.

At the end of the survey, respondents can enter a drawing for a $50 Apple Store gift card.

>>Click here to take the survey!<<

ITCS new faculty orientation recap

We enjoyed meeting ECU’s new faculty during the ITCS New Faculty Orientation on Wednesday, January 5. You can review the information that was covered at this session and during the fall orientation at http://www.ecu.edu/itcs/NFO2010.cfm.

Please contact us if you have any questions or would like more information about our services and tools.

New, more secure method available for faculty and staff connecting to the ECU network and systems from off-campus

ITCS is offering ECU faculty and staff a new and improved Virtual Private Network (VPN) – Cisco AnytimeConnect – to connect to the university’s information technology systems while off campus. The new VPN is SSL (Secure Sockets Layer) based, which means your data is encrypted during transmission between your browser and the servers, and supports more operating systems, including Windows XP, Vista, Windows 7, and Mac OS X 10.3 to Snow Leopard. ECU faculty and staff can log into the VPN with your PiratedID and passphrase at https://remoteaccess.ecu.edu. Visit http://www.ecu.edu/itcs/itsecurity/vpn.cfm for more information and details on installing the new AnyConnect VPN. You can also contact the ECU IT Help Desk at 328.9866 or http://help.ecu.edu.

Remind your graduating seniors about ECU alumni e-mail

ECU student e-mail accounts are deactivated approximately 3 months following graduation. So they don’t miss important correspondence, remind your students to use an alternative e-mail address (such as Yahoo! or Gmail) on any resumes they distribute, and upon graduation, encourage students to register for an ECU alumni account. If you haven’t already heard about ECU alumni e-mail, it’s an e-mail service provided by Windows Live Mail that currently offers:

- a lifelong e-mail account that proudly connects ECU graduates to their alma mater

- an e-mail address ending in “@alumni.ecu.edu” — you get to choose your own username!

- 2 gigabytes of free storage

- a customized ECU look with the university name prominently displayed at the top of your mailbox

- built in “ECU Favorites” links that direct graduates to: the ECU homepage, East Carolina Alumni Association, ECU Athletics, ECU Graduate School, and ECU News Bureau

- the option of personalizing a Live.com home page within your account with news, photos, weather, and more!

Alumni can visit http://www.piratealumni.com and click the Alumni E-mail link in the top right corner to register.

Electronic version of the ECU directory fully online!

A collection of printable department and faculty/staff phone directories is now available on ECU’s online directory page, under the PDFs tab. The directories are generated nightly to always include the most current information. When viewed with a full featured PDF viewer, such as Adobe Acrobat Reader, both the full department and faculty/staff listings have advanced navigation features such as table of contents and bookmarks. Check out the online directory: http://www.ecu.edu/cs-ecu/email_phone.cfm

Trying to format an Excel spreadsheet? Need to run queries in Access? Having difficulty adding animations, audio, or video to PowerPoint slides?

ECU faculty, staff, and students can request 24×7 access to hundreds of no cost, self-paced Microsoft E-Learning/IT Academy courses such as:

- Course 5427: Formatting and Printing Worksheets in Excel 2007

- Course 6789: Analyzing Data and Working with Macros in Excel 2007

- Course 5454: Locating Specific Information in Access 2007

- Course 5435: Enhancing Slides with Multimedia Elements in PowerPoint 2007

Microsoft E-Learning/IT Academy Course Catalog (submit a Help Desk Service Request for access) – Microsoft Office Excel file, 112 KB

PCMAG.COM lists the “Best Free Mac Software 2010”

Take a look at this listing of 73 Mac operating system applications – from anti-malware software to browsers to calendars – that you might find helpful: http://bit.ly/cwxY7M

Want to know more about Android?

Did you know Android is a Linux-based, open-source operating system? The expanding assortment of applications available on this platform suggests that Android-based phones will continue to be strong competitors in the smart-phone market. Read more about Android in the EDUCAUSE publication “7 Things You Should Know About Android”: http://www.educause.edu/Resources/7ThingsYouShouldKnowAboutAndro/219427.

UPCOMING EVENTS

Check out the ITCS training calendar for our spring schedule

We’ve just posted upcoming training on the ITCS spring calendar in SharePoint! Whether you’re looking for training on Blackboard, Centra, Camtasia, CommonSpot, or Web site accessibility, we’re sure to have something for everyone. Check back often because we’ll add additional training opportunities throughout the semester! ITCS Training Calendar: https://collab.ecu.edu/sites/itcstraining

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ECU Technology Digest  is published by Information Technology and Computing Services (http://www.ecu.edu/itcs). This message is sent from an unmonitored e-mail account. Information, resources, and opinions shared are meant to keep everyone abreast of developments in the ever-evolving field of technology, and are not necessarily endorsed by Information Technology and Computing Services or East Carolina University. Before using any of these tools, please check with your IT support contact or ITCS.