Faculty and Staff Technology News | July 31, 2018

WebEx Upgrade Coming August 1

Please Note: WebEx is a cloud-hosted service and is subject to continuous updates scheduled by Cisco.

On Wednesday, August 1, Cisco is launching a new interface for WebEx Meeting Center. This upgrade includes a redesigned interface with updated options for accessing meeting controls, controlling video layouts and sharing content.Training Center, which is typically used by faculty for instructional web conferencing is not affected by this upgrade.

What’s New

Centralized Meeting Controls

Meeting controls are docked at the bottom of the meeting screen. The controls hide when not in use and re-appear when you move your mouse.

New Sharing Options

The Sharing option is quickly accessible from the Meeting Controls dock. When used, thumbnails help you quickly find content you want to share.

Video Only Layouts

Users can choose one of three video-only layout options.

  1. Active Speaker Video: Single video of attendee who is actively speaking displays.
  2. Active Speaker and Thumbnail: Large video of active speaker displays center screen along with scrollable list of thumbnail videos at bottom of screen.
  3. Grid View: Scrollable video grid of all attendees.

Video + Sharing Layouts

Users can choose one of three Video + Sharing layout options.

  1. Active Speaker and Thumbnail: Thumbnail video of active speaker displays next to content and a scrollable list of videos of attendees displays above content
  2. Side-by-Side View: Scrollable grid of videos displays next to shared content
  3. Floating View: Floating panel displays videos and can be moved or resized.

ECU Buccaneer Redirects Students to Eduroam

Starting July 31, 2018, students connecting to the Buccaneer network will be redirected to enroll into eduroam, ECU’s primary network. This redirect process is in preparation for the decommissioning (shut down) of the Buccaneer wireless network scheduled for December 13.

Eduroam offers a secure connection, protecting your data from malicious activity. Eduroam is also a global wireless network for research and education institutions. Enrolling in eduroam allows you to travel to participating institutions and connect to the eduroam network with your existing ECU credentials.

For a list of participating institutions within the United States, visit https://www.eduroam.us/institutions.

For device-specific instructions on enrolling into eduroam, please go to http://www.ecu.edu/itcs/help/eduroam

Need help? Call the IT Help Desk at 252.328.9866 | 800.340.7081.

macOS Dropping Support for 32-bit Applications

The current version of macOS High Sierra is the last version of macOS to run 32-bit apps. Once your system upgrades to the next version of macOS, you will receive the following message when you launch a 32-bit application:

“<NameOfApp> is not optimized for your mac. This app needs to be updated by its developer to improve compatibility.”

If you receive this message, contact the app’s manufacturer for the 64-bit version. Once you install the 64-bit version, there should be no further problems. ITCS is currently checking ECU’s managed apps for this conflict, including those on the ECU Download Center.

To check your Mac apps in advance, follow these steps:

1.      Click the Apple icon.
2.      Choose About This Mac. A dialog box opens.

3.      Click the System Report button.
4.      Scroll down to the Software section.

5.      Choose Applications. A list of apps opens. See the 64-Bit (Intel) column. “Yes” indicates a 64-bit app.

Banner 9 Finance Forum

Save the Date!! If you are a Banner user, join us Monday, August 6, for a 3-hour Banner 9 Finance Forum. This half-day session will introduce you to Banner 9 Finance as well as easy navigation to your favorite forms.

Registration opened July 2 through Cornerstone. We anticipate each session to fill up quickly, so reserve your seat as soon as possible! Sessions will be streamed live and recorded. See you there—

Microsoft Intune Replaces AirWatch for Mobile Device Management

We all enjoy the convenience of information access through many devices:  office computers, laptops, tablets and mobile phones, both personal and university-purchased. However, we also balance this access with two of our most important responsibilities at ECU, data protection and data security.

ITCS assists us in minimizing the risk of a data breach while enabling anywhere productivity by implementing standard security protections that follow state and federal mandates. Two of these standards are Mobile Device Management (MDM) and Mobile App Management (MAM).

Mobile Device Management configures certain security settings on a personal or ECU-owned mobile device to allow access to sensitive ECU data. Examples of devices that might require MDM include:

  • Department laptop/tablet carts where devices are checked out or used by many members
  • A personal mobile device that accesses sensitive or protected information.

ECU’s previous MDM product, AirWatch, has been retired and replaced with Microsoft Intune. If your device was previously configured with AirWatch, you can now enroll with Intune. See these step-by-step instructions from Microsoft. Intune is available for Windows, Mac, iOS and Android.

Mobile App Management allows departments to lock down certain applications to comply with security policies. For example, MAM could be used to prevent downloads from Outlook. ITCS is currently testing this Intune feature with ECU systems over the next few months.

We all appreciate the convenience of BYOD (bring your own device) at ECU. And the Microsoft Intune service allows access to needed information without sacrificing security.

Enterprise Vault Items Move Back to Your Mailbox

ITCS prepares for the move to Office 365 email

As ECU moves toward moving faculty/staff email to Office 365, the next step is migrating Enterprise Vault items back to your mailbox.

At a Glance

1.      ECU is moving faculty/staff email to Office 365 during 2018-19.

2.      Enterprise Vault items migrating BACK to mailbox is the next step.

3.      Users don’t need to prepare for this migration.

4.      Once they are moved back to your mailbox, items will follow ECU expiration rules, including those messages stored in your Online Archive folder.

5.      Users will be free to organize their messages as they need through manual archiving.

6.      Users should check Junk folder.

7.      Call the IT Help Desk for help.

The Big Picture

Moving both email systems (faculty/staff and students) to Office 365 will help you communicate more effectively with your students. For example, it will be easier to coordinate calendars and work with many of the other tools and apps available with Office 365, such as Teams, OneNote, Planner, Sway and more.

What to Expect

During the migration, items dated within the last three years go back to your mailbox while everything else migrates to your Online Archive folder. Your mailbox will expand to accommodate current messages as well as vault items. You receive an email once the move is complete.

How to Prepare

There is nothing you need do to prepare for this part of the project. However, after the transfer, you can manage your mailbox to suit your needs. For example, create a folder in the Online Archive and drag/drop items from your mailbox or create a rule to automatically archive particular messages.

Information to Know

  • The Online Archive folder is available through Outlook (Windows) and Piratemail (Mac and Windows).
  • Online Archive items are subject to the same expiration rules as all other mailbox folders.

Have Questions or Need Help? Contact the IT Help Desk at 252.328.9866 | 800.340.7081

Office 365: OneDrive Storage and Teams Make Work Easy

OneDrive
So you’ve started storing work files in your OneDrive folder and configured the sync feature. Now, take this to the next level with real-time collaboration. Learn how through this Microsoft article on collaboration.

Teams
Would your department or research team like to learn more about how to use Microsoft Teams to your advantage? Contact Learning Platforms’ Allen Dennis to schedule a presentation. Allen gives you the overview of how to create a team, how to add members, how to manage the file space, conduct meetings and more.

For the self-starters, here are a few self-help options:

August IT Training

Register through Cornerstone: www.ecu.edu/itcs/help/cornerstone

WebEx for Instruction: Virtual Classroom

Monday, August13
2:00 p.m. – 4:00 p.m.
Online

Friday, August 17
10:00 a.m. – 12:00 p.m.
Joyner East 204

WordPress Official Website Training

Wednesday, August 22
9:00 a.m. – 12:00 p.m.
Austin 309

VoiceThread

Friday, August 3
10:00 a.m. – 11:30 a.m.
Online

Tuesday, August 7
11:00 a.m. – 12:30 p.m.
Austin 308

TurningPoint Audience Response System Workshop

Wednesday, August 15
2:00 p.m. – 3:30 p.m.
Joyner East 204

REDCap Basic User Training

Thursday, August 30
9:00 a.m. – 10:30 a.m.
Laupus Library Rm. 2502G

My Mediasite Training

Monday, August 6
1:00 p.m. – 2:30 p.m.
Austin 309

Wednesday, August 8
2:00 p.m. – 3:30 p.m.
Austin 309

Wednesday, August 15
2:00 p.m. – 3:30 p.m.
Austin 309

Tuesday, August 21
1:00 p.m. – 2:30 p.m.
Austin 309

Wednesday, August 22
2:00 p.m. – 3:30 p.m.
Austin 309

April 2018 Technology News – Students

All Aboard to ECU’s eduroam Wireless Service – Easier than ever for faculty, staff and students to connect

Eduroam is a secure, world-wide roaming access service and ECU’s primary wireless network. Once enrolled, you have an automatic internet connection wherever eduroam is available – including many UNC campuses. See this US map for current participating institutions.

Onboarding is an easy process, just install a certificate to your mobile device and authenticate with your PirateID and passphase. Access is good for four years.
Choose your most convenient process below to onboard. See these step-by-step instructions with screen shots of each operating system for more details.

Pre-Enroll Off Campus

It often saves time to install the eduroam device certificate before coming to campus. All you need is internet access and an active (registered) PirateID.

  1. From the device, open a browser and navigate to “onboard.ecu.edu.”
  2. Click the “Begin Onboarding Process” icon.
  3. The “ECU Network Configuration Utility opens.” Click “JoinNow.”
  4. Follow the prompts to install the certificate.
  5. Authenticate again with your PirateID and passphrase, if prompted.
  6. Install the certificate on each mobile device you wish to onboard.
  7. When you arrive on campus, join the eduroam network.

Enroll On Campus

Method 1. Your PirateID must be active.

  1. From the wireless settings of your device, choose the eduroam network.
  2. Authenticate (sign in) using your PirateID and passphrase.
  3. Open a web browser and navigate to www.ecu.edu.
  4. The “Network Configuration Utility” page opens. Click “JoinNow.”
  5. Follow the prompts to install the certificate.
  6. Authenticate again with your PirateID and passphrase, if prompted.
  7. Install the certificate on each mobile device you wish to onboard.

Method 2. Join through your cell service using the instructions for pre-enrollment.

Need help?

All users can call the IT Help Desk at 252.328.9866 or 800.340.7081.

For one-on-one personal help, students can stop by the nearest Pirate Techs office

Reminders for Graduates – Email, ECU file and software housekeeping

With all the excitement of completed exams and the thrill of graduation, it’s easy to forget about your ECU email, stored files and software. Here’s how to smoothly transition to your next life with these reminders.

ECU student email automatically transitions to the alumni system

Your ECU email address automatically changes to xxxx@ecualumni.ecu.edu and all items in your student account migrate to the alumni inbox. While you can no longer send messages from the old student account, any email sent to the xxxx@students.ecu.edu is forwarded to the new alumni account. The login for the alumni account is the last PirateID and passphrase used as an enrolled student. You will be notified before the transition and must manually update mobile email accounts.

Your OneDrive cloud storage and any documents stored there will also migrate. However, any Office 2016 downloads on your computer will cease to function after graduation. Online Office apps will still be available through OneDrive for editing your stored files.

Files stored on ECU systems need to be moved

Documents saved in Piratedrive, iWebfolio, MyWeb or a blog will be lost unless moved to personal storage. The same goes for research survey data saved in Qualtrics. You may have personal storage available, and OneDrive cloud is also available through the alumni account.

ECU-licensed software needs to be removed from your computer

You are required to remove all university-licensed software installed while enrolled at ECU. This helps us comply with software licensing agreements. We appreciate your cooperation in this.

Increased Account Security for Student Email

Enable your account now through the ECU passphrase maintenance website

Beginning Tuesday, February 13, 2018, your ECU email account will require that both your passphrase and a response from your phone be used to verify your identity when logging in from off campus. This is called Multi-Factor Authentication (MFA), which provides an additional layer of security for your account.

Mandatory MFA for student email begins Tuesday, February 13

You will be notified one week prior to your account being enabled

Once enabled, your email is unavailable until MFA is configured

Ready to Begin Using MFA Now?

Follow these steps to enable your own account. Setup instructions with screen shots are attached (PDF). Visit the MFA website for more information, including a frequently asked questions section.

  1. To enable MFA on your email account, log in to pirateid.ecu.edu from a computer browser.
  2. Click the Multi-Factor Authentication (MFA) icon. A new page opens.
  3. Click the Enable Multi-Factor button. The page changes.
  4. Click the Main Menu button to return to the maintenance home page.
  5. Click the Exit System icon.
  6. Log in to your email account and follow the steps to configure one of the MFA methods below.
Method How it Works

MFA Authentication Options

Multi-Factor Verification (Steps 1 and 2)
Phone Call After signing in to mymail.ecu.edu using your PirateID and passphrase, Microsoft calls your phone. Click the pound (#) key to verify your identity.
Mobile Text After signing in to mymail.ecu.edu using your PirateID and passphrase, Microsoft texts a 6-digit code to your mobile phone. Enter the code to verify your identity. Carrier text messaging rates apply.
Mobile App Download the Microsoft Authenticator app to your mobile. After signing in to mymail.ecu.edu using your PirateID and passphrase, either tap verify in the app or use the one-time password to confirm your identity. Standard message and data charges from your carrier may apply.
App Passwords (Step 3)
App Password
Windows phone, Android, iOS
Microsoft-generated password replaces your ECU passphrase in mobile email settings and other apps for which there is no sign-in screen. If you don’t log in to an app through the purple MyMail page, you need an app password.


Need more information?
Visit the MFA website for step-by-step instructions with screen shots. Need live help? Call the IT Help Desk 252.328.9866 | 800.340.7081 or visit your nearest Pirate Techs location: Joyner 1101 | Health Sciences Student Center 211.