OneDrive for Business (OD4B) Cloud Storage Now Available

 
Announced Wednesday, August 24, 2016

Available to employees TODAY (Wednesday, August 24) after a successful pilot.

 

With 1TB of storage for all your non-sensitive files, OneDrive for Business—part of your ECU Office 365 subscription—arrives just in time for fall semester.

Over the spring and summer, we piloted with instructors, administrators, staff and many others to find ways that OD4B can work for ECU employees.

Start using your OneDrive for Business today by logging in to http://pirate365.ecu.edu.

Features

·         Storage – 1TB for non-sensitive files – NO HIPAA, PCI, SS# or other sensitive data (see the OneDrive vs. Piratedrive page for a list of examples)

·         Availability – access files from a work, personal or mobile device

·         Document editing – edit files within OD4B using Office programs on your computer or Office Online within OneDrive

·         Sharing – Share files or folders with ECU and non-ECU users; either read or edit permissions

·         Collaboration – Edit a file simultaneously with others. There’s only one version!

·         Sync – You choose which files automatically upload

A word about storing files

Users can store non-sensitive ECU data in OneDrive for Business. This includes academic work and information available for public consumption. It is also acceptable to conduct student/instructor collaboration using OneDrive for Business.

Sensitive information should be housed in a Piratedrive folder, not in OneDrive for Business or your work/personal computer. See the Piratedrive page for how-to’s.

For more information on identifying and storing sensitive data, see the sensitive data website. And, as a reminder, ECU data should never be stored external to the university network without the proper authorization and approval of the department head, data owner and CIO (Chief Information Officer). See the cloud guidelines compliance page for a full explanation.

A word about sharing files

ITCS recommends using the Email Invitation feature to share documents. This way, you have more control and know exactly who has access. Even if someone forwards your invite to another person, you must still give permission for that other person to access your file.

If you share using the Get a Link option, the link can be forwarded to anyone in the ECU tenant (our Office 365 domain with Microsoft), and those persons will have access to your file.

You have the ability to stop sharing a file at any time. For more information on sharing files, see the OneDrive FAQ page.

A word about the sync feature

Whether it’s your personal or work system, the Office 2013/2016 sync app is available from the ECU Download Center. During setup, you will choose which folders to sync.

Be aware that newer Windows operating systems, such as Windows 10, display any personal OneDrive accounts in File Explorer. However, it is easy to tell your personal/ECU accounts apart:  OneDrive – Personal | OneDrive – East Carolina University. Just make sure that any ECU files are stored in OneDrive – East Carolina University rather than your OneDrive – Personal folder.

Want to Know More?

OneDrive for Business is available to alumni, registered students and employees.

Visit the OneDrive website for general info, an FAQ and a list of learning resources. Having trouble installing OneDrive? Call the IT Help Desk at 252.328.9866 | 800. 340.7081.

The use of OneDrive is governed by the Academic Computer Use policy (http://www.ecu.edu/cs-itcs/policies/academicpolicy.cfm) and the University Student and Employee Use Policy (http://www.ecu.edu/prr/08/05/04)

 

 

Cisco’s OpenDNS Adds Increased Protection Against Malware and Phishing

Beginning Monday, November 21, 2016, ITCS is implementing a new DNS* security service from Cisco called, OpenDNS. This security service is a cloud-based layer of protection against malware and phishing threats on the ECU network.

How Does OpenDNS Protect Against Malware and Phishing Threats?

OpenDNS is a world-wide network of servers that handle over 80 billion internet requests per day. Updated in real time, this security layer prevents your computer from accessing known malicious websites. This protects your computer against the theft (exfiltration) of your information. OpenDNS also helps ITCS pinpoint compromised computers before a threat spreads throughout the university network.

On Monday, November 21, if you inadvertently try to access a harmful website, it will be blocked, and the web browser will redirect to an ITCS webpage. http://www.ecu.edu/cs-itcs/itsecurity/malicious.cfm.

*What is “DNS”?

The Domain Name System, or DNS, manages the addresses of every device connected to the internet. The DNS has two parts:

  1. IP addresses
  2. domain names

Each device connected to the internet is assigned a unique numerical IP address. IP addresses allow devices to connect with each other.

At the same time, internet devices also have a unique, user-friendly alphabetic domain name, like, www.google.com. Domain names are easier for you to remember than the numerical IP address.

When you type a domain address into the search bar of your browser, the Domain Name System (DNS) resolves the alphabetic domain name to the numerical IP address, so you can connect to the other site.

How Can I Avoid Malicious Websites?

Education is the best defense. Here are a couple of tips and reminders to help you avoid a phishing scam:

  1. ITCS will NEVER ask for your PirateID or passphrase or any other personal information. Your bank and the IRS will not ask, either.
  2. Never click a non-specific link within an email (example: “Click here”). Mouse over or listen to (if using a screen reader) the complete URL of a message’s links to determine if it’s okay to click.
  3. Do not open unsolicited email attachments.
  4. Delete suspected spam and phishing emails.
  5. Check for the latest phishing scam on the ITCS Notifications page: ecu.edu/itcs/status.cfm.
  6. Report spam at ecu.edu/cs-itcs/email/spam.cfm
  7. Forward suspected phishing emails to phish@ecu.edu