Author Archive

Exposing ecuBIC data in Sharepoint, part 2

September 13th, 2010

Part 2 in the Exposing ecuBIC data in Sharepoint series has been posted to the Sharepoint blog.  This article talks about using the subscription options of ecuBIC coupled with email enabled document libraries.

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Exposing ecuBIC data in Sharepoint

September 10th, 2010

Good morning Sharepointers.  It’s been a while since my last post (sorry!) and have started a new series of how you can expose data from ecuBIC in Sharepoint.  Check out the first post in the series on the Sharepoint Blog.

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Sharepoint Site Directory

July 2nd, 2010

We’ve released a new SharePoint site directory but we need your help to properly organize the content.  If you see a site in the list you’re familiar with, take a moment to update the details about the entry so sites can easily be found by everyone.  See the SharePoint Blog article for more details.



SharePoint, IE8, and the Explorer View

June 11th, 2010


It’s been a while since I’ve posted something SharePoint related so here’s a quick tip that started on Twitter.  One individual whom I follow was asking if there was a fix for the Explorer View in a document library over SSL for those using IE8.  That is our setup, SharePoint accessed over SSL and I run IE8.  I told her I usually have to authenticate to open the view and the transfer is typically slow.  We received a follow-up tweet from @Hugheser saying to check the LAN configuration settings in IE.

LAN Configuration Settings

You want to uncheck that first box if it’s enabled and you’ll see an a significant increase in transfer speed.


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New Student Email and Sharepoint

May 11th, 2010

The new student email transition to Outlook live has begun.  This is how it will affect Sharepoint.

  • Collab Site collections – If students have been added directly added by their old PirateID, they will have access to the site until September 30th.  It would be in your best interest to remove their old PirateID and replace it with their new one.  If students were granted access via a Active Directory Security group, like by a course distribution, students will need to login via their new PirateID.  Group membership has been dropped from their old accounts and moved to their new accounts.
  • Download Center – Students need to log in with their new PirateIDs.  The download Center works off of Active Directory security groups, therefore the old PirateIDs have no permission to access the site or any files.

For up-to-date information about the new student email change, visit the Outlook Live page.


Email enabled calendars

April 23rd, 2010

With last weekends maintenance, certain lists and libraries can receive emails.  The following lists and libraries can be email enabled in the settings menu.

  • Discussion Lists
  • Picture Libraries
  • Document Libraries
  • Calendars
  • Form Libraries
  • Announcements
  • Blogs

They all have practical uses, some more frequent than others.  The biggest winner out of the group in my opinion is email enabling a calendar.  Why you may ask?  Every site collection that is created comes with a calendar by default.  This calendar can be utilized in many ways depending on the need of the site.  It could be to list time off requests or track meetings for a committee.

By setting up an email address, this will allow you to add the email address as a recipient in the To: field and this will automagically place the meeting or event on the Sharepoint calendar.  This is especially useful when using the Connect to Outlook function in the list Actions menu.

If you’re creating a new calendar, you’ll have the option to set an incoming address if desired.  It can always be set up later.  If you specify an email address that’s already in use, you’ll receive an error that the list was created but creating the address failed.  It will have to be configured again.  To do that or set up an address after the fact, go to the calendar and select Settings, List Settings and click the Incoming email link.  Add the address and click OK and you can start sending emails to Sharepoint lists.


Nintex Workflow coming to ECU’s Sharepoint environment.

April 13th, 2010

Nintex Workflow is going to be installed this weekend.  This is an addon to help build Sharepoint workflows graphically through the browser.  See the Sharepoint blog for further details.

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New Sharepoint managed paths

April 9th, 2010

Cross-posted from the Sharepoint Blog:

As administrators, we are always thinking of ways to classify and name things in order to find things effeciently.  In an effort to bring some order and structure into the Sharerpoint environment, we have created a few additional managed paths. 
Great you may be thinking, what’s a managed path?  Managed paths are URLs we have defined where we can put requested sites.  For example, is a managed path, we have defined that sites can be created in /sites/.  My sites are a managed path, /personal/.
We have created 3 additional buckets a site can be created or migrated to:
  • cmte – Designed for University wide committee spaces
  • research – Designed for research focused site
  • grants – Designed for spaces who are working on one off or perpetual grant applications 


Permissions Reporting, part 3 Broken Inheritance Report Jobs

April 6th, 2010

Part 3 of the new Sharepoint permissions features delivers XML results of premissions in your site collection.



Permissions Reporting, part 2 Compare Permissions Sets

March 31st, 2010

In part 1, I talked about using the Check Effective Permissions option in Site Settings to see what permissions a user has been granted.  In part 2, I talk about how to use the Compare Permissions option in Site Settings to see what lists and libraries are using broken permissions and how they differ from the parent.